Beware: New 2024 Businesses and Rentals Trigger Financial Crimes Enforcement Network (FinCEN) Filings
If, in 2024 (right around the corner), you start a small business or buy a rental property using a new limited liability company (LLC), you can trigger the need to ﬁle new federal reports and keep them up to date.
Take This Seriously
The penalties for non-compliance with the requirements to ﬁle the newly required reports can be severe.
First, there are civil penalties of up to $500 for each day that a violation continues, capped at $10,000.
Second, there are also potential criminal penalties—imprisonment for up to two years for any person who willfully:
- Provides, or attempts to provide, false or fraudulent beneficial ownership information, or
- Fails to report complete or updated beneficial ownership information to FinCEN.
If you get this wrong, you can avoid civil or criminal liability by submitting a corrected report within 90 days.
What Is This New Small Business Filing?
The Corporate Transparency Act (CTA) enacted in 2021 adds this entirely new 2024 online federal ﬁling requirement when most small business corporations and LLCs ﬁle with their secretaries of state.
Under this requirement, you ﬁle the following two reports at the same time with the Department of the Treasury’s Financial Crimes Enforcement Network (FinCEN):
- A “beneficial owner” information report (BOI report)
- A company applicant information report
Key Point: This new federal ﬁling is totally separate from state and local ﬁlings. From now on, determining whether this ﬁling is required, and completing it within the deadline, must become a routine part of forming most new corporations and LLCs.
How many new small businesses are we talking about? FinCEN estimates about 5 million new small businesses are formed each year that will have to comply with the CTA!
Here’s a step-by-step approach:
Step 1: Determine Whether the Entity Is a Reporting Company
The CTA applies only to “reporting companies.” If the entity you’re forming is not a reporting company, you don’t have to worry about the CTA.
Unfortunately, almost all small businesses are reporting companies.
Subject to some signiﬁcant exemptions, the CTA applies to business entities that are formed by ﬁling a document such as articles of incorporation or organization with a secretary of state ofﬁce or similar ofﬁcial. This includes:
- Limited partnerships in most states, and
- Limited liability partnerships
Sole Proprietors. The CTA does not apply to sole proprietors, because no document need be ﬁled to legally establish a sole proprietorship. You simply start a business you own yourself.
Single-Member LLCs. The CTA applies to individual business owners who form one-member LLCs to operate a business, even though that single-member LLC is taxed as a sole proprietorship (a “disregarded entity”). Reason: you must ﬁle a document (usually called articles of organization) with the secretary of state to form a one-member LLC, just as you must for multi-member LLCs.
Rental Property. Many individuals form LLCs to own their rental properties. The newly formed 2024 LLCs trigger the CTA reporting requirements.
General partnerships. The CTA does not apply to general partnerships, except in a few states such as Delaware where general partnerships must make a state ﬁling to come into existence. In states where the general partnership ﬁling is optional and the partnership makes the ﬁling, it must ﬁle the BOI.
Business Trusts. Most business trusts are not reporting companies since no government ﬁlings are required to create them. But there are exceptions, such as Delaware statutory trusts.
Foreign Corporations.The CTA also applies to foreign corporations, LLCs, and other entities that register to do business in the U.S. This is ordinarily done by ﬁling a document with the state’s secretary of state.
Small Businesses. Not all LLCs, corporations, or other business entities are subject to the CTA. Its focus is on smaller businesses that are not already heavily regulated by the federal government. FinCEN estimates that of the approximately 5,616,000 new businesses that are formed each year, about 617,894 will be exempt.
The broadest exemption is for “large operating companies.” These are businesses with:
- More than 20 full-time employees (those who work more than 30 hours per week),
- $5 million in domestic gross receipts or sales on their prior-year tax return, and
- A physical presence in the U.S.
Key Point: Newly formed businesses without a prior-year tax return won’t qualify for this exemption. But they could become exempt in future years.
Other exempt entities. In addition, the CTA does not apply to:
- Publicly traded corporations and other business entities that issue securities registered with the SEC;
- Investment funds, investment advisors, registered broker-dealers, banks, registered money transmitting businesses, credit unions, insurance companies, and registered public accounting firms; and
- Tax-exempt non-profits, including Section 501(c)(3) corporations, and Section 527 political
Any entity wholly owned, directly or indirectly, by an exempt entity is also exempt. Thus, for example, if a large operating company that is a corporation forms a wholly owned subsidiary corporation, that subsidiary is exempt.
Step 2: Identify the Entity’s Beneﬁcial Owners
The CTA requires businesses to identify and provide contact information for their beneﬁcial owners. This information is placed in the FinCEN Beneﬁcial Ownership Secure System (BOSS) database for use by law enforcement, the IRS, and other government agencies. FinCEN does not publicly disclose the BOSS information.
The beneﬁcial owners are the human beings who actually own and/or control a reporting company. A beneﬁcial owner can’t be a business entity such as an LLC or corporation. If a reporting company is owned by a business entity, the human owners of that entity must be listed as the beneﬁcial owners, not the entity.
There are two types of beneﬁcial owners:
- The humans who own or control at least 25 percent of the ownership interests in the company
- The humans who exercise substantial control over the company
“Ownership interests” means, for example, an LLC’s membership interests or a corporation’s shares of stock. For most businesses, identifying the beneﬁcial owners is simple. For example, a three-member LLC in which each member has a one-third ownership interest has three beneﬁcial owners.
Likewise for a four-shareholder corporation in which each shareholder owns 25 percent of the corporate stock.
For reporting companies with complex ownership structures, determining the 25 percent-or-more owners can be more difﬁcult. All types of ownership interest must be compared with all outstanding ownership interests. For LLCs or limited liability partnerships, the 25 percent owners are determined by comparing an individual’s capital or proﬁts interest with the total outstanding capital and proﬁt interests of the entity.
But there is a default rule: any individual who owns or controls 25 percent or more of any class or type of ownership interest of a reporting company is deemed a beneﬁcial owner.
Things can get even more complicated if there are individuals who don’t own a 25 percent-or-more interest but who exercise substantial control over the company. For example, if an LLC has a manager who owns less than 25 percent of the LLC, that person would still be a beneﬁcial owner because the LLC’s manager exercises substantial control over the entity.
Substantial Control. The deﬁnition of “substantial control” is breathtakingly broad. It includes:
- Senior officers—a corporation’s president, chief financial officer, general counsel, chief executive officer, chief operating officer, or any other officer who performs a similar function (typically not
secretary or treasurer);
- Individuals who have authority over appointment or removal of senior officers or directors of a corporation or the managers and members of an LLC;
- Individuals who direct, determine, or have substantial influence over important decisions—for example, entering into new lines of business; reorganizing, dissolving, or merging the company; selling principal assets; incurring substantial debt; determining compensation for senior officers; and amending any governance documents; and
- Any other person who has substantial control (direct or indirect) over the company.
For companies with complex ownership or governance structures, it may be necessary to review the governing documents to determine all the individuals with substantial control. These may include corporate bylaws, LLC operating agreements, and any other documents that grant special voting rights, such as shareholder agreements.
And even this may not be enough because, even in the absence of a formal written document, substantial control may be exercised through informal understandings or relationships.
A good rule of thumb: if you’re not sure whether a person exercises substantial control but the person might do so, list the person in the BOI report.
Exemptions: Individuals who would otherwise qualify as beneﬁcial owners may be omitted from the BOI report if they are:
- Minor children (provided their parent or legal guardian is listed);
- Individuals acting as a nominee, intermediary, custodian, or agent on behalf of another individual (provided the individual for whom the agent or nominee acts is listed);
- Employees other than senior officers;
- Heirs of company owners; or
- Creditors of a reporting company, unless the creditor is a beneficial owner based on substantial control or ownership or control of 25 percent or more of the ownership interests.
Step 3: Obtain Beneﬁcial Owner Information
After you identify the beneﬁcial owners, you must obtain the following information from them to include in the new business’s BOI report:
- Full legal name
- Date of birth
- Complete current residential street address
- A unique identifying number from either a current U.S. passport, state or local ID document, driver’s license, or, if the individual has none of those, a foreign passport
- An image of the document from which the unique identifying number was obtained
Step 4: Identify Company Applicants
When you form a reporting company, you must also provide information about the “company applicants” in your BOI report.
A company applicant is the individual who ﬁled the formation document for the reporting company—for example, the articles of incorporation for a corporation or articles of organization for an LLC. There are a maximum of two company applicants for each reporting company.12
Example: Manny, Moe, and Jack decide to form an LLC to operate their new business venture. They hire the XYA law ﬁrm to form the LLC. A paralegal at the ﬁrm ﬁles the articles of organization with the secretary of state. The paralegal and the attorney supervising the matter are company applicants.
What if you use an incorporation service such as LegalZoom to form a corporation or an LLC? It’s unclear whether you will have to list as a company applicant the name of the person at LegalZoom who ﬁles your articles, or who oversees the computer system that does so. This is a question FinCEN must address.
For each company applicant, your BOI report must include the same information as for the beneﬁcial owners, except that you need not provide a residential street address—a business street address sufﬁces.
Step 5: File BOI Report within 90 Days
The BOI report must be ﬁled within 90 days after a new business entity is formed—that is, 90 days after the formation document is ﬁled.13 The BOI report is ﬁled online, in the new FinCEN BOSS database. Filings can’t be made until January 1, 2024. There is no ﬁling fee.
In addition to the information for the beneﬁcial owners and company applicants, the BOI report must contain the following information for the business entity itself:
- Legal name (and any trade name or dba)
- Address of principal place of business (can’t be a PO box or office of formation/registered agent) · State or jurisdiction of formation
- IRS taxpayer identification number
Step 6: File Updated BOI Reports
For many small businesses, this will be a one-and-done ﬁling. The BOI ﬁling need not be renewed or updated unless the information on the BOI report changes. If there is a change in the information on the BOI report, an updated report must be ﬁled within 30 days of the change.
Exempt entities that are no longer exempt are required to submit a BOI report not later than 30 days after their exemption ceases.
Governing Documents Should Address CTA
The governing documents for all but one-owner businesses, such as one-member LLCs or one-shareholder corporations, should mandate that all beneﬁcial owners comply with the CTA’s requirements.
It’s important to note that entities formed prior to 12/31/2023 have until January 1, 2025 to complete the report. Here are ﬁve takeaways from this article.
1. The CTA reporting begins for small businesses formed in 2024.
2. If your newly formed 2024 business entity is not exempt, you must ﬁle a BOI report with FinCEN within 90 days after the entity is formed.
3. The BOI report must disclose the identities and contact information of all of the entity’s beneﬁcial owners—the humans who either
- Control 25 percent of the ownership interests in the entity, or
- Exercise substantial control over the entity.
4. The BOI report must also disclose the names and contact information for the company applicants: one or two individuals who ﬁled the documents to form the entity.
5. The BOI report is ﬁled online in the new FinCEN BOSS database. There is no ﬁling fee, and the report never expires. But if the information in the report changes, you must update it within 30 days.
If you’re a small business owner or planning to start one, it’s important to be aware of the new federal filing requirements under the Corporate Transparency Act (CTA) enacted in 2021.
The CTA requires most small business corporations and LLCs to file two reports with the Department of the Treasury’s Financial Crimes Enforcement Network (FinCEN) when they file with their secretaries of state. Non-compliance with the requirements to file the newly required reports can result in severe civil and criminal penalties.
If you’re feeling overwhelmed by these new requirements, Morris + D’Angelo can help.
To navigate these complexities with confidence and ensure your financial well-being, reach out to us at Morris + D’Angelo today to discover how our expertise can be your ticket to financial success and wealth preservation! Your peace of mind is just a click away.
Parts of this article are published with permission from Bradford Tax Institute, © 2021 Daniel Morris, Morris + D’Angelo
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